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Month: August 2023

Voopty CRM system for school: how to plan without paperwork and Excel

Posted on by Voopty

We are used to the idea that a crm system is used in sales or e-commerce. But in fact, crm has a wider range of possibilities: crm is a useful tool in the educational process. It’s not just about maintaining a customer base and facilitating communication – using Vupti, you can completely forget about paper accounting. Isn’t it a miracle for online schools and tutors?

What is a CRM system and why does a school need it?

It’s simple. You need a CRM if you are looking for an alternative to complex databases, lots of paperwork, or spreadsheets. A LMS is a tool that allows you to systematize information about users of an educational platform. You can manage it, track results, and make development plans. Previously, everything you needed was stored in notebooks or large folders, and then there were spreadsheets. Too outdated and inefficient methods. A CRM system for schools is a convenient alternative, you can keep records of clients faster and better and carry out any manipulations with planning, systematization, etc.

How will voopty’s CRM system make your work easier?

Voopty works individually for each client. Let’s imagine that you run an online tutoring school. It’s clear that we’re talking about a large number of clients and tutors. You can, of course, manage the customer life cycle manually: register the number, enter it into Excel, but there is always a risk of losing it. This will not happen in a CRM system.

  • It will be easier for you to organize the work of teachers. All the problems with accidentally giving a student to the wrong math tutor will disappear. In the CRM, you can correctly assign students to teachers, see the workload, and create work schedules correctly.
  • Vupti will facilitate reporting. You can easily enter all the data and see updates in real time.
  • Transparent finances. The CRM system for an online school collects reports on work, draws up financial graphs, and shows the effectiveness of employees. The financial situation becomes transparent and understandable.
  • You will spend three times less time. Imagine the possibility of error-free reporting. CSM can organize this. The main task of the school is to correctly distribute time and responsibilities.
  • Client base. All customer data is collected in one place with a high degree of security.

No confusion with the schedule

Voopty’s crm interface for language schools, fitness centers, music schools, and other service industries allows you to organize the schedule of lessons and classes so that your colleagues feel more comfortable controlling their schedule.

The Vupti team has developed a calendar where you can add additional classes or a permanent schedule for a week, month, or year. The CRM system also allows you to add classes directly to the client’s card. Thanks to this organization, errors and overlaps are minimized – no overlapping classes or parallel lessons for the same student.

So, 3 points.

CRM system for an online school will help speed up the learning process, increase revenue, and retain regular users. No more crazy deadlines, productio

Stay connected on the go: Voopty for schools and tutors

Posted on by Voopty

The simplicity in all areas of working with a CRM system is undeniable. It’s easy to learn, easy to access from anywhere in the world, and doesn’t require a long adaptation period.

Voopty is specially designed for teachers and tutors of online schools. With Voopty, you can facilitate the organization of the educational process and improve communication between all participants in the educational process. Moreover, you can always stay in touch and manage tasks even when you are on the go.

How Voopty makes life easier.

  1. Remote control. Do you remember how businesses used to store customer information? In phone books, Excel spreadsheets, diaries, and file cabinets. All of these media could get lost, and it was impossible to organize information in them. If you have to manage the learning process remotely, you need to carry folders with you.
  2. In Voopty, information about each client is entered into a common database. Searching through the CRM should be quick and updating information should be easy. All work tasks and schedules should also be stored in a convenient form and be accessible and easy to change at any time. So that even on the road, the user can solve everything in real time. This is exactly the functionality implemented in the Voopty CMC
  3. There are no paper operations. The CRM system allows you to eliminate the manual approach and automate all processes. This solves the problem of lack of time, optimizes time and resources for administration
  4. Mobility and accessibility. One of the main advantages of Voopty is the ability to work with the system from any place where there is Internet access. This allows tutors and teachers to stay in touch even while traveling, on business trips, or in other circumstances.
  5. Financial accounting. On the go, from home, you can keep financial records, conveniently analyze income and expenses, especially if students pay separately for each lesson
  6. Adjust the workload. In the CRM system, you can analyze how many hours a teacher works and how many students they have. Voopty’s CRM makes it easier and more convenient to pay online part-time tutors.

For an online school, a CRM system is an effective solution. All processes, both educational and any other, are recorded in a single information space, otherwise chaos cannot be avoided. Working with Voopty includes:

  • Customer accounting and full information about relationships with customers;
  • Class schedule and information about the educational process;
  • Personal accounts of students and teachers;
  • Ability to create tasks, business processes and plan work away from home. You can work from your phone even in a taxi.

Scaling: How Voopty adapts to business needs

Posted on by Voopty

Why is scaling important? Business scaling and company growth are only possible with the use of modern tools. The most convenient service for scaling online learning, online school, beauty salon, offline store, restaurant is the CRM system, namely the Voopty CRM.
Why the Voopty CRM? It is easy to use, keeps volumes and workloads, and reduces the time to organize the process by four times. Now let’s take a closer look.

Adaptation to business scaling:

  • Take into account the finances of all branches in a single CRM Voopty system
  • Set up a personal account for the client and a personal account for the teacher (for the training center)
  • Control your work from anywhere in the world and from different devices
  • Add an unlimited number of employees and control the processes and work of managers
  • Set up different access levels for all users

Flexible access roles to the Voopty system, regardless of the number of employees.

  • Use the Teacher’s personal account
  • Give individual accesses
  • Divide employees by access levels to the system

Convenient schedule in Voopty CRM.

  • Create a schedule of group and individual classes
  • Track changes in the schedule in real time

Quick and easy visitor accounting.

  • Add customers to the system, collecting maximum information
  • Manage season tickets and financial accounting
  • Mark visitors at classes
  • Customize the client questionnaire to best suit your needs

The Voopty CRM system is suitable for business if you are planning to develop, invest in a company, expand, and retain a customer base. The system is especially needed in the field where negotiations on the conclusion of a deal can last for months or take place in several stages. You can always change the status of clients or pause them. In general, Voopty is useful for organizations that have many complex processes, tasks, routine actions, or complex sales algorithms.

Everything in one place.
No matter how hard you try to organize your accounting in Google or Excel spreadsheets, you can’t avoid different folders, links, and separate documents. The more users and students there are, the more the volume of tables increases, the more the data gets confused, and chaos ensues.
And in CRM Voopty, all information is available in one click – tasks for the client, the number of classes, finances, reports, and more. Sections and blocks are logically connected. Changes in the system are made online and the data is always up to date.

Security.
How does the Voopty CRM system solve this problem? Setting up access rights for users. Administrator, teacher, manager – everyone sees what they need for their work. The CRM owner can hide other information. Users log in to the system with an individual login and password. When you need to close access to the account, you delete the employee. He or she will no longer be logged into the CRM system with the old login information.
If you’re ready to start automating your business, call us at the phone number listed on the website or send us an email or Telegram. Our specialists will be happy to advise you and answer all your questions.